Position: FINANCE OFFICER
Application Deadline : 10 May 2025
Please email your Curriculum Vitae (CV), Motivation Letter, and the contact details of two references to jobs@arrow.org.my.
Asian-Pacific Resource and Research Centre for Women (ARROW) – Work with us
ARROW is a non-profit women’s NGO with a consultative status with the Economic and Social Council of the United Nations. Based in Kuala Lumpur, Malaysia, ARROW has been working since 1993 to champion women’s sexual and reproductive rights. It aims to achieve this through interlinked strategies of information and communications, knowledge exchange and transfer, evidence generation for advocacy, consistent monitoring of progress towards relevant international commitments made vis-a-vis women’s health, capacity building, partnership building for advocacy, engagement at international and regional fora, and enhancing the organisational strength of ARROW and partners. We work with a core set of national partners across Asia and the Pacific, as well as with regional partners from Africa, Middle East and North Africa, Eastern Europe, and Latin America and the Caribbean, and with allied international organisations. Through our information and communications and advocacy programmes, we are able to reach key stakeholders in more than 120 countries worldwide. (See www.arrow.org.my for more information.)
RESPONSIBILITIES OF THE POSITION
Accurate and timely financial report
- Monthly Organisation Financial Statement is closed by the 15th of the following month for FM review on time.
- Share and analyse the quarterly financial reports for the assigned project with the programme team by 3rd week of the following month.
- Quarterly finance and programme staff meet up on budget variance and evaluation of spent amount vs budget by 3rd week of the following month.
- Project Financial reports shall conform to donors’ reporting dateline and template. Ensure that the financial reports are approved by SMT before the donor’s reporting dateline.
Accounting System
1. Accounts Payable
- AP transactions are entered in the accounting system accurately on time and charged according to the respective project in compliance with donor policies and regulations by the end of the month.
- Process online payments and issuance of cheques accurately and on time for FM review with supporting documentation.
- The payment voucher’s sequential number is in accordance to the organisation’s policy and the payment voucher is updated upon issuance of payment in the NAS server.
- No duplicate of payment.
- Accruals are reversed once the payment is made to avoid double counting of expenses.
2. Accounts Received
- Back charges Debit Notes are issued and accurately recorded in the accounting system.
- Issuance of official receipt for the grant received and reimbursement of the back charged is shared with FM for review.
3. General Ledger
- Accurate accruals and prepayment are captured in the accounting system and knock off vs payment, no double take in expenses.
- Monthly Balance Sheet schedules are updated for FM review.
Banking / Treasury
- Monitor the cash inflow and outflow, maintaining a positive cash flow.
- Immediate update of cash book in the NAS server upon issuance of payment or funds received in the bank account.
- Petty Cash (Project) -Prepare DSA for event/meeting/workshop/travel within the timeline and accurate for FM approval.
- Petty Cash (Project) – Reconciliation staff travel cash advance/event budget vs actual for assigned Event/Workshop/Meeting/staff travel within 2 weeks from travel return/end of meetings.
- Petty Cash (Project/Admin/Finance) – Monthly project, admin & finance petty cash closing and reconcile for FM review.
Ownership
- Ensure that the assigned duty is performed accurately and timely
- Ensure that the finance department function is not affected.
- Maintain communication and sharing of information and work amongst team members.
- Ensure that the financial reports for the assigned project are prepared accurately and in a timely manner for review by the manager and SMT before meeting with the programme team.
- Be aware of the donor’s reporting requirement and budget.
Communicate with people from all levels
- Close working relationships with all levels to ensure complete and accurate information is received and delivered with respect and good manners.
- Understand the assigned project activities via effective communication with the programme team.
Requirements for the Finance Officer
- Candidate must possess at least a Diploma in Accountancy, Finance or equivalent.
- Must possess at least 1 – 2 years of related experience in handling full set of accounts.
- Must posses experience in bulk payment process.
- Proficient and skilled with accounting knowledge and processes.
- A self-starter with the ability to work with minimum supervision.
- Good ICT skills – Microsoft Dynamics 365, Word, Excel, and PowerPoint.
- Good written, verbal and presentation skills. Able to write narrative type of reports (fluency in English is essential).
- Excellent planning and organizational skills; priorities and meet multiple deadlines; is flexible and has the ability to multi-task.
- Maintain strict confidentiality in performing the duties and demonstrate sound work ethics.
- Experience in hotel and construction industry will be added advantage.
- Good personality with positive attitude and excellent team work.
- Must willing to work based at Jalan Scott, Brickfields.
- Only Malaysian citizens are eligible to apply.
